CONSTITUTION

Amended 9th December 2008

1. a) The club shall be known as the Marches Petanque Club.

  b) All references to “teams” shall mean current registered Summer League teams.

2. The Club shall be affiliated to the EPA.

3. The aims of the Club shall be:-

  a) To foster and encourage the playing of Petanque within the area controlled by the Club.

  b) i) To organise an Inter Club League.
  ii) To organise a representative Club Team.
  iii) To organise petanque competitions which will be open to all members of the Club.

  c) To encourage members of the Marches Club to join and support the English Petanque Association.

 
4. Club Committee.
 
  a) The Executive of the Club shall consist of :-
  Chairman Deputy Chairman Secretary Treasurer
  Results Secretary Club Team Captain Public Relations Officer.

  b) The members of the Club Executive shall be members of the EPA or the WPA.

  c) The Committee of the Club shall consist of the Executive plus two members from each team. Each member of the Committee
  having one vote.

  d) All members of the Executive will be elected at the Club AGM. The Club Committee may appoint a member on to the
  Executive only if the position remains vacant after an AGM or becomes vacant due to an Executive member standing down.

  e) The failure of an Executive Officer to attend two consecutive meetings (Executive or Committee) with no prior apology will
  result in that position being deemed vacant.

  f) The Club Committee shall meet at least once a quarter. One of these to be held in October and to include the AGM.

  g) At Committee meetings any rule of the Club may be rescinded and any new rule introduced by a simple majority vote.

  h) Minutes and records of each meeting shall be kept by the Secretary.

 
5. General Meetings.
 
  a) The Annual General Meeting shall be held in October, for which each team will be given 28 days notice in writing.

  b) All propositions and nominations (duly seconded), either from teams or individual members, must be submitted in writing
  to the Club Secretary within 14 days of the date of the AGM notice and to be circulated with the AGM Agenda.

  c) AGMs and Extraordinary General Meetings shall be open to all members who have played during that year for teams
  belonging to the Club. On attendance at the meeting all members so defined plus Committee members will be entitled
  to one vote only.

  d) At AGMs and EGMs any rule of the Club having been in force for a minimum of 2 years may be rescinded and any
  new rule introduced by the vote of two thirds of the total votes cast.

  e) EGMs can be called at any time by the Club Executive or by agreement between four teams but with at least 28 days
  notice to all teams.

6. Club Funds.

  a) The Club must be financially solvent at all time.

  b) An affiliation fee for teams wishing to be members of the Club shall be levied each year. The amount of this fee will be
  determined at the AGM.

  c) A record of all income monies and expenditure shall be maintained by the Treasurer who will produce an audited
  record of all income and expenditure at the Club AGM.
 
  d) A sub-committee consisting of two verifiers from the Club membership to verify the previous year’s accounts shall be
  nominated at the AGM.
 
  e) The Club financial year shall run from the 1st October to 30th September.

   f) The Club funds shall be deposited at a recognised financial institution as approved by the Executive committee under
  the exclusive name of The Marches Petanque Club.

  g) Affiliation to the Club will lapse if team fees have not been paid by the 1st April each year.

  h) All reasonable expenses incurred by a member of the Club on official Club business approved by the Executive
  shall be re-imbursed from Club funds.

 
7. The Executive has the right to withhold / withdraw membership from any member/team.
  There will be fourteen days in which to appeal.

  For a printable version, please click button below.